Effective Date: July 15,2025

White Rose Notary Services LLC ("we," "us," "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you engage our notary services, visit our website, or communicate with us.

 

1. Information We Collect

We may collect personal information in several ways, including when you:

• Schedule an appointment (online, by phone, text, or in person)
   

• Complete forms on our website
   

• Email or call us
   

• Provide documents for notarization
   

• Submit reviews, testimonials, or feedback about our services
   

  Information we collect may include:

• Full name
   

• Mailing address
   

• Email address
   

• Phone number
   

• Identification information required for notarial acts (e.g., driver’s license or passport number)
   

• Document details necessary to perform notary services
   

• Payment information (when applicable)
   

          By submitting a review, you consent to our use of your feedback in accordance with this Privacy Policy.

 

2. How We Use Your Information

We use your personal information for the following purposes:

•   To schedule, confirm, and manage appointments (including through online scheduling and calendar tools)
   

•  To perform notary and signing services
   

• To maintain accurate business and notarial records as required by law
   

• To process payments securely via payment processors
   

• To communicate with you regarding services, estimates, invoices, or follow-up
   

• To display reviews and testimonials you provide on our website, marketing materials, or online profiles
   

• To improve our services and website
   

• To comply with applicable laws and regulations
   

 

3. How We Share Your Information

 We do not sell your personal information. We may share your information in the following limited circumstances:

• With service providers or subcontractors who assist in delivering our services (such as scheduling tools, payment processors, email service providers, and similar business systems), all of whom are required to maintain confidentiality
   

• When required by law, regulation, or legal process
   

• To protect the legal rights, safety, or property of White Rose Notary Services, our customers, or others, including to prevent fraud or illegal activity
   

• When you submit a review or testimonial, you authorize us to publish, display, and use it in our marketing materials, website, and online profiles
   

• With your express consent
   

 

4. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, disclosure, or misuse. However, no system can guarantee absolute security. Please use caution when transmitting sensitive information electronically.

 

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Notarial journals and records are maintained as required by Maryland law.

 

6. Your Choices and Rights

Depending on your jurisdiction, you may have rights to:

• Access the personal information we hold about you
   

• Request corrections to inaccurate information
   

• Request deletion of your information (subject to legal retention requirements)
   

• Opt out of certain communications
   

To exercise any of these rights, please contact us using the information below.

 

7. Children’s Privacy

Our services are not directed to children under 13. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information about a child, please contact us to delete it.

 

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on our website with a revised effective date. We encourage you to review this policy periodically.

 

9. Contact Us

If you have any questions about this Privacy Policy or our practices, please contact:

Contact at White Rose Notary Services
White Rose Notary Services LLC
Silver Spring, Maryland
Phone: 301-830-0043
Email: contact@whiterosenotary.com
Website: https://www.whiterosenotary.com